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Click Here to download the Long-Term Care Facility Policy Manual Version 2.5 (10/2018)

Know Your CMS-PBJ Deadlines

Report staffing and census information automatically to CMS and reduce errors associated with manual entry of direct care staffing information.

Avoids audits

Critical for skilled nursing facilities, our PBJ export accurately records paid worked time by CMS job categories.

It calculates daily according to the calendar day, without changing the way you track daily time for time cards, payroll, and reports. Configure day divides at 11 p.m. and adjust midnight day divides for PBJ.

Attendance on Demand for Long-Term Care

Watch the AoD CMS-PBJ Reporting Webinar
B4 Time Can help With Configuration of PBJ Reporting

Facilities are required to collect and submit staffing information for all direct care workers, including contract workers:

  • Employee ID Facilities must assign each employee a unique ID in PBJ.
  • Hire Date The first date the employee starts work and will be paid for services delivered.
  • Termination Date If applicable, the last date the employee worked and was paid for services delivered.

Download  the white paper Payroll- Based Journal (PBJ)  Reporting for Long- Term Care Facilities: Understanding Requirements

  • Pay Type Direct employee (exempt or non-exempt) or contract staff. CMS defines contract staff as individuals working under contract and those working at the facility through a staffing agency.
  • Hours Worked (not scheduled) Number of hours worked by the employee each day of the quarter. If an employee works more than one job at the facility, daily hours need to be separated out according to the services performed.
  • Job Title and CMS Labor Category Code Employee’s job title(s) and services performed according to the list of CMS-defined job codes and descriptions.
  • Calendar Day Midnight-to-Midnight tracking automatically without changing the way your employee time cards or reports display time.